In this article we are going to talk about the Which is the Best Time Management Technique? If you are successful in managing your time according to your needs, you have cracked the right way of living your life. Managing time efficiently does not mean that you have to remain uptight all the time and have no fun in your life. It just means that you are dividing your time in such a way that you complete your work on time and have some left to enjoy your life too. It is not about completing your tasks in haste because that would ultimately lead to a mess. You don’t need to try to complete your work in less than required time limit, you need to work efficiently.
10 Best Time Management Techniques
You don’t need a course to learn how to manage your time. It is actually very easy. You just need to be determined that you want your life on track and not finish each one of your tasks at the end moment. There are only tips that can be provided through such articles but it is you who has to actually work on yourself, telling yourself how you want to spend your days. Time is irrecoverable; once gone, it never comes back. If one misses out on timely opportunities, it is difficult to say if they will get another chance. So try utilising your time in such a manner, that you have fun without feeling the burden of pending tasks.
1. Morning routine
Mornings are the most crucial part of the day. How you spend your morning determines how your day is going to be spent. For example, if you have woken up a little late, it is possible that you feel exhausted all day without even doing anything. So make it a point to wake up on time. Next thing in your mornings should be a little bit of exercise; not an intense workout but just some stretching exercises to wake up your body. You will notice the changes in yourself; you will feel fresh all day long just by spending a few minutes on exercise.
Mornings also consist of breakfast. As you may have heard, breakfasts are the most important meal of the day, so make sure that you are consuming right food items for this meal. Keep it light and nutritional so that you don’t feel like lazing around all day.
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2. Make a list
After your morning routine, sit down and make a list of all the tasks you need to complete in the whole day. Writing down will help you not forget anything out and will give you an overview of all that you need to do today. Making a mental list can lead to you forgetting some or the other thing that needed to be done. After writing all of this down, hang it in a place where it will remain in front of your eyes at all times. When you finish each task then cross that off your list. You will feel happy on finishing the tasks one by one and also feel the motivation to complete everything on that list.
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Not all the things on your list might have the same importance. Some tasks would be more important to be completed than the others. So rank your tasks and complete the more important ones first. This will create a workflow and you won’t even notice when all the things got crossed off your list. Once all the prioritized tasks get completed, you feel a burden lifted off your shoulders and you will be more relaxed working towards smaller tasks. But don’t try to leave these lower ranked chores for the next day. Complete them so that you can start afresh the next day.
4. Stop procrastinating
There are some people who actually do what they think of doing without pushing it to the next day. But there are a lot of people who keep thinking about doing their chores and the whole day pass by like this. It is not something to be proud of but if you do this, you are not alone. But you should also try to make the situation better. Being like this only wastes your time without doing anything productive. So try to make actual progress on you tasks and not keep thinking about doing them.
At the end of the day, you would be left with no other option than pushing the tasks to the next day. This leads to piling up of work and you ultimately get caught up in doing all the tasks together at the end moment. This will not be good for you mental health as well, and your work not might be up to the mark as well because of trying to do it in whatever little time you have left.
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5. Stay focused
It is important to stay focused to complete all your work on time. If you keep getting distracted by social media or a show you might be watching, you won’t be able to concentrate on the task at hand. Once you finally decide to get off your social media during work hours, there is a possibility that you are already feeling tired and your eyes are feeling strained; you would decide to take another break. All of this wastes your time in which you should’ve been focusing on completing all the tasks for the day. Once you complete all your work, you can do whatever you feel like doing, but you need to stay focused while you are working.
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6. Multitask only if you can
Professionals would advise you to avoid multitasking completely. It divides your attention and one may end up messing everything. Some people cannot afford to divide their attention into two or more tasks. While there are some people who find it rather easy; there are also some who have trained themselves over the years to concentrate on more than one chore at a time. So don’t feel inferior or ashamed that you are not able to be like them, not everyone is made of same skill sets. Just focus on one task at a time and complete it before moving forward to another. It is better to go one by one than not completing anything in the desire of multitasking.
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7. Set a time limit
It is advisable to not try to complete all your tasks in haste. But you need to complete your tasks on time. So set an appropriate time limit for each task that needs to be completed in the day. By assigning a time limit, you will be able to estimate the total time that is required to complete all your work. Allowing yourself only a certain time period to spend on one particular task will make things disciplined and stay in order. Write the time limits on your to-do-list itself so it ends up looking like a time table. It may seem childish to maintain a time table but you need to remember how simple things were when we were young; one of its reasons is that we were made to do everything on time. Take that as a lesson and track your time.
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8. Take regular breaks
Trying to manage your time does not mean that you need to work continuously in order to complete everything. You also need to take care of yourself. All the work being computerized nowadays, your eyes strain a lot while working or even studying. So make sure to take regular breaks in-between your tasks. These breaks should not last very long as it may lead to lack of concentration when you finally start working again. These should just be long enough to relax your mind. And try to relax without using any gadgets. If you get off your laptop only to start using your phone, there is no use of taking a break. Do anything else other than using your phone. When you work continuously, you are bound to lose concentration beyond a certain point, so make sure to take regular breaks.
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9. Don’t overwork yourself
Completing tasks on time is important, but don’t overwork yourself. When you push your limits to the extreme and try doing work even after you are completely exhausted, you will neither be able to do up to the mark work nor you will be able to concentrate on your work. You might also end up falling ill because of overexerting yourself. So do ensure to do only as much work as your health allows. Take regular breaks, eat your proper meals on time, and add nutritional and healthy food items in your diet.
Eating junk food also makes a person lazy and unfocused. There will be no use of completing your tasks if you fall ill the next day. You will lag behind because of poor health the next day and everything will go back to square one. It is okay if you desperately have to push some of your tasks to the next day, but if you fall ill while trying to complete your work, there be no point of finishing off your list.
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10. Reward yourself
This might sound childish to reward yourself for as small issue as completing your duties. But this can give you motivation of completing your tasks. These rewards can be anything; you can start watching the show that you were putting off the whole day in need of first completing your work, it can be even as small as a chocolate that you were craving all day, or some oily fast food that you couldn’t eat in the day because it would have made you lazy. You will look forward to such small rewards each day and try completing your tasks as soon as you can.
These are some of the time management techniques that you can put into effect for properly dividing your time according to your priorities.