In this article we are going to talk about the how to manage your time? Do you feel that you are not able to complete your work and tasks on time, or that you are distracted half of the time instead of doing your tasks and therefore, you are stressed and have lost your focus on work? The one possible cause for that could be that you are not able to manage your time effectively.
Time management can be defined as one’s powerful skill to plan and to be able to consciously control time for one’s own enhancement in efficiency and productivity. Time management is one of the most effective skills one could have which can help in various things in their life. It allows you to complete your tasks in a shorter period of time and still be able to get enough time for other tasks. It is advantageous for your mental health as well as it helps in lowering your stress levels leading to the enhancement of your cognition and retention power further leading to success in your career or whatever you aspire to achieve.
Although a large number of the population work on their time management, there are only a few who are able to do it right and effectively. This is because not everyone is actually able to understand just how much importance time management really holds and how they are supposed to carry it on, in their life. Although I feel like time management is more of self management still, let’s understand the ten ways in which you can effectively and efficiently manage your time.
10 Best ways to manage your time
Following are the ten ways to manage your time in detail:
1. Set your goals
This step makes it easier for you to be able to work with a clear mind because setting your goals beforehand will help you register the picture of what your destination is and will further help you in listing various ways to reach the said destination. This will also help you use your 24 hours efficiently by doing as many things as possible in it. Knowing your ambitions and what you really want can help you set up the ways you can achieve it and maximize your productivity. Therefore, start with setting a proper target and honestly working for it.
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2. Set clear priorities
The second step will be for you to prioritize your tasks clearly which means that you should be able to differentiate between what you need to do and not what you want to do, that is what is urgent and what is important, and should be able to choose wisely. You can classify your task in four types:
- Important and Urgent – the things that are important as well as urgent are the ones that should be on top of your schedule to be followed.
- Important and Not Urgent – the task that is important but not urgent follows the first one. This means that it is a task that can wait and can be managed after the urgent tasks have been completed.
- Urgent and Not Important – these are the tasks that are urgent but not important for you to do. So it’s better if you wait for completing such tasks as these do not add up to the enhancement of your productivity.
- Not Important Not Urgent – these tasks are the ones that only fulfill one’s own pleasures and desires and therefore, should be kept at last in your schedule.
This step could prove to be a trouble while setting your goals because if you fail to set your priorities while setting a goal for yourself then you might fail to achieve the said goal on time.
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3. Set yourself a deadline
Set yourself a deadline and if possible a mild punishment for every time you disobey it, so that you would know better to exceed the deadline. Psychologically speaking, punishments like not giving yourself the planned break or any punishment like that will help you to take the deadlines more seriously.
This can help you to manage your time in ways that you will not be distracted off your schedule and also, you will have a bigger picture of what you need to be doing at the exact time till your deadline. It will be more preferable if you set a deadline for every chore will help you keep track of the time limit and will take you one step ahead to master time management.
4. Plan your other tasks as well
The things that put you off schedule and distract you often are the other personal tasks that you fail to plan beforehand. Mere tasks like having your breakfast or lunch, should also be planned so that you are aware of the time you are giving to the urgent tasks and to your personal tasks. Not only does eating take a lot of time but also deciding what you want to eat takes even more, therefore, scheduling your meals in advance helps you in the long run with your long term goals.
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5. Avoid multitasking
Concentrating on a number of tasks can be stressful and tiring, and leads to exhaustion. If you do not rest at the exhaustion stage then you enter the burn-out stage which means that you won’t be able to work after that. so , if you are deciding on multitasking, it’s better to drop the idea altogether because working on one task at a time has its own benefits. When you work on only one task :
- You are extra concentrated on that one task.
- Extra concentration leads to efficient work.
- When you work on one task, you are able to think creatively.
So, if you really wish to work on a number of tasks at a time, then it’s suggested that you take little breaks between each task you wish to work on, so that at least you have a clear mind before starting each task.
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6. Block the distractions
A Lot of us have problems with distractions and are easily diverted from the task at hand and putting our minds on things that do not need our attention. If you are one of them, there is a high chance that you miss your deadlines and go off schedule while sitting distrait at your home. This is why it is very important for you to block out any and every distraction. For example, put your phone away, mute your notifications or better yet use an app that doesn’t allow you to use your phone for a set time. Isolate yourself for the working time and do not allow anybody to distract you while you complete the said task until your break.
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7. Take breaks
Going on and on and working without even a second of resting can be fatal for your body as well as your mind and can lead for your planned schedule to go down the drain while you take medications to get better. Therefore, it’s always a good idea to plan a five to ten minutes break after you complete every deadline and are also enough to decompress your exhausted mind. You can do anything during this time. For instance, go on a walk, call your friend, listen to music, watch a video or just relax. This could be a way to unwind your thoughts for better concentration in the next task.
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8. Reward yourself
Punishments and rewards are the oldest methods of making oneself work. And you can understand this by the example of your parents who ground you for your unacceptable behavior while reward you for its opposite. You do the work assigned to you more honestly and properly when you have been punished or better yet rewarded for the same.
Most people give an excellent reaction to the rewards that are promised them after the task. One way could be rewarding yourself with an extra break, like, reward yourself with an extra break if you have been more creative and diligent at your given task, so that you are more interested and focused to do the next one with the same enthusiasm. Other rewards could be your favorite food, sweets etc.
9. Daily plan
Plan on a regular basis that is on a daily basis. This is how you will be able to keep a track on the daily chores that you have to complete. A daily planner also helps you in the long run, so that you complete the task on the day they are meant to be completed and you are not burdened with them at the end of the month or the day before you have to submit it. Time is best managed when you plan and set new goals everyday to be achieved.
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10. Follow your schedule!
And the last but never the least, sync your actions with the goals you have set. Follow your schedule honestly and effectively to be able to master time management. Once you do master it, you will have lower stress levels and be able to accomplish tasks in a short period of time, leaving yourself with enough spare time to do other things as well.